Workspace Coordinator

Work Schedule

Environmental Conditions

Job Description

Responsibilities:

Facilities and Workplace Management

• Liaise with building management, facilities providers, and external vendors.
• Coordinate office maintenance, repairs, and health and safety requirements.
• Monitor workplace standards and ensure office facilities are fully operational.
• Manage access cards, keys, visitor logs, and security procedures.

Vendor and Supplier Management

• Maintain relationships with suppliers, contractors, and service providers.
• Coordinate service requests and ensure contractual obligations are met.
• Process purchase orders, invoices, and expense tracking for office-related services.
• Monitor vendor performance and resolve service issues.

Employee Support

• Act as a primary point of contact for workplace-related inquiries.
• Coordinate onboarding and offboarding logistics, including workstation setup.
• Manage meeting room preparation.
• Support with organizing employee events, meetings, and workplace engagement activities.

Requirements:

Qualifications and Experience

• Secondary school diploma or Bachelor's degree (Business Administration, Facilities Management, Hospitality Management, or a related field preferred)
• Relevant experience in office administration, workplace coordination, facilities management, or a similar role.
• Experience managing vendors and office services.
• Proficiency in Microsoft Office

Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Customer-focused mindset with a proactive approach to problem-solving.
• Strong attention to detail and ability to prioritize tasks effectively.
• Ability to work independently and collaboratively across departments.

What we offer:  

• Employee benefits that prioritize your physical, mental, and financial well-being
• Work-Life balance approach 
• Access to learning and development programs designed to support your career growth
• A supportive and collaborative team culture where everyone can thrive
• Opportunities to gain international experience and work with colleagues across the globe