Executive Assistant II, Global Specialty Recruiting

Global Specialty Recruiting in Seattle seeks a dedicated, self-driven Executive Assistant to support the organization's VP.

This role requires someone who earns trust quickly, exercises excellent judgment, and handles confidential information with the highest integrity and discretion. You must communicate effectively across all levels - including senior executives and C-Suite offices inside and outside the company - while managing multiple requests across global teams with attention to detail and appropriate urgency.

As the lead EA of the GSR organization, you will partner with the leadership team and their EAs to foster a process-driven, efficient, and inclusive environment. Experience hiring and developing EAs is required.

You will proactively anticipate business needs, drive improvements that build capacity for the leadership and EA teams, and complete complex tasks autonomously, taking effective action without needing the full picture. Composure, flexibility, and adaptability to shifting priorities are essential.

This role requires five (5) days a week in office.

Key job responsibilities
- Serve as strategic partner to senior leadership, identifying opportunities to improve organizational effectiveness and drive operational excellence
- Manage complex calendars and scheduling for multiple executives across time zones
- Drive continuous improvement through process optimization and new mechanisms
- Coordinate team activities including staff meetings, all-teams, offsites, and events
- Manage sensitive and confidential information with highest discretion
- Schedule and manage cost-effective domestic and international travel
- Attend key meetings, track deliverables, and ensure timely follow-up
- Create expense reports and manage budget tracking
- Partner with leaders to understand priorities and build processes to enhance team effectiveness
- Serve as liaison between executives and internal/external stakeholders
- Partner closely with the leadership team, key business partners, and team EAs to provide holistic support to the organization, including annual rhythm-of-the-business planning
- Own/oversee team space planning and onsite morale/team building activities

A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.

*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

About the team
Global Specialty Recruiting (GSR) acquires Amazon’s most specialized senior talent across the globe. This population leads the charge into new markets, steers the future direction of the company, and requires world-class senior recruiters to attract and cultivate long-term relationships with high-caliber talent. The breadth of our work requires us to recruit talent across 50+ technical and non-technical job families, wide-ranging niche market segments, and with specific role and experience requirements from supply chain operations to satellite development to film production.

Basic Qualifications

- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Experience with executive level calendar management
- 5+ years of senior level leadership support, or 3+ years of Amazon experience

Preferred Qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually