Project Support Coordinator - Language Specialist

Work Schedule

Environmental Conditions

Job Description

Project Support Coordinator – Language Specialist

Join Us and Make an Impact at the Forefront of Clinical Research Innovation

We have successfully supported the world’s top 50 pharmaceutical companies and more than 750 biotech organizations, spanning 2,700 clinical trials across 100+ countries over the last five years.

We are looking for a Project Support Coordinator – Language Specialist who combines strong project coordination and organizational capabilities with proficiency in one foreign language (German, French, Spanish, Portuguese or Italian) in addition to English.

This is an exciting opportunity to use your language skills in a global professional environment while supporting international clinical research projects and collaborating with teams and stakeholders across different countries.

Language Requirement – A Key Part of This Role

We are specifically looking for candidates who are proficient in at least one of the following languages:

German | French | Spanish | Portuguese | Italian (Minimum B1 Level)

In addition, candidates should possess strong English written and verbal communication skills.

Candidates with recognized language qualifications or B1-level proficiency or above (or equivalent) are preferred.

Your language capabilities will complement your project's coordination responsibilities and help you communicate effectively while working within a diverse, global environment.

About the Role

As a Project Support Coordinator – Language Specialist, you will provide administrative and technical support to global project teams, independently planning, organizing, and coordinating assigned responsibilities at a global level, with supervision as required.

You will support initial study setup and ongoing study maintenance, maintain systems and database repositories, complete data entry, prepare reports, and collect data for analysis and review.

You will also contribute to audit readiness, risk management, process improvement initiatives, and effective communication across project teams. Depending on your experience and assignment, you may act as a key point of contact for the Project Lead (PL) or Clinical Lead (CL) and provide coordination support to junior Project Support Coordinators.

What You’ll Do

• Coordinate, oversee, and complete assigned clinical trial activities in accordance with the applicable task matrix.

• Support the initial study setup and ongoing maintenance of study-specific systems, tools, trackers, and documentation.

• Perform department, internal, country, and investigator file reviews assigned, document findings, follow up on resolutions, and escalate issues when necessary.

• Ensure assigned activities are completed on time, within budget, and according to established quality standards.

• Support study-specific documentation and maintain key trackers, including study team lists, project-specific training requirements, system access management, and project-level activity plans.

• Support timely and accurate filing of study documents in the eTMF in accordance with defined processes and requirements.

• Perform routine eTMF file reviews to identify missing, incomplete, or incorrectly filed documents and coordinate follow-up for resolution.

• Provide support for clinical trial systems such as CTMS, Oracle Activate, and eTMF, including access requests, study-level document tracking, audit readiness, and follow-up on non-compliance.

• Coordinate and organize client and/or internal meetings, including scheduling, preparation and distribution of meeting minutes, and follow-up on action items where required.

• Export and reconcile study metrics reports and, where applicable, analyze information and identify potential issues.

• Maintain vendor trackers and regularly review information for accuracy and completeness.

• Coordinate the compilation of Investigator Site File (ISF) templates and pharmacy binders under the guidance of the Clinical Lead. Tr.

• Participate in Kick-Off and Project Launch meetings, take meeting notes when required, and support initial study setup.

• Identify potential project risks or issues in a timely manner and escalate them to the appropriate stakeholders.

• Contribute to functional and cross-functional initiatives focused on process improvements and operational enhancements.

• Where applicable, support onboarding and training of new team members and provide coordination support to junior colleagues.

Education & Experience

• High/Secondary School Diploma or equivalent, along with a relevant formal academic or vocational qualification.

• Technical positions may require an appropriate certificate.

• Previous experience providing the knowledge, skills, and abilities required to successfully perform the role.

• An equivalent combination of education, professional training, and directly related experience may also be considered.

Language Skills

Required/Preferred Language Capability:

• Strong written and verbal communication skills in English, AND

• Proficiency in at least one of the following:

• German

• French

• Spanish

• Portuguese 

• Italian

• B1 level or above, or equivalent professional proficiency, is preferred.

• Ability to communicate confidently and professionally with colleagues and stakeholders in a global environment.

Knowledge, Skills & Abilities

• Strong organizational and coordination skills with excellent attention to detail.

• Ability to manage multiple activities efficiently and effectively.

• Ability to work independently as well as collaboratively within a global team.

• Strong customer focus and interpersonal skills.

• Excellent time-management skills with the flexibility to reprioritize workload according to changing project requirements and timelines.

• Ability to analyze project-specific data and systems to ensure accuracy and efficiency.

• Effective written and verbal communication skills with the ability to communicate professionally with project team members and stakeholders.

• Ability to develop and maintain working knowledge of applicable country regulations, where required, ICH Good Clinical Practice (GCP), and applicable organizational/client SOPs and working practice documents.

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint).

• Ability and willingness to learn relevant clinical trial systems and technologies.

• Ability to successfully complete the required organizational training programs.

• Self-motivated with a positive attitude and strong interpersonal skills.

Working Conditions & Environment

• Work is primarily performed in an office or clinical environment with exposure to standard electrical office equipment.

Bring Your Language Skills to a Global Career

If you are a strong project coordinator who speaks German, French, Spanish, or Portuguese and are interested in building your career in a global clinical research environment, we encourage you to apply.

Bring your language expertise, coordination skills, attention to detail, and ability to collaborate across cultures to a role where you can contribute to clinical research projects with global impact.