Administrative Assistant

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment.  You will work directly with direct stakeholders, coordinate with external parties, and play a critical role in ensuring strong communication across the organization.

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities:

• Provide day-to-day administrative support for up to four senior managers.
• Manage complex calendars, schedule meetings, and coordinate across time zones.
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies.
• Manage and submit business expenses and prepare reports on such as needed.
• Assist stakeholders with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience: 

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.