Executive Assistant

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Overview
• Support Japan Senior Leaders (Senior Vice President)
• Work closely in supporting the Japan Leadership Team (JLT) in collaboration with Division President’s Executive Assistant
• Cross functional administrative tasks

Role
• Performs general administrative duties to support day-to-day Senior Leaders’ operations in such areas as scheduling of meetings, travel arrangements, calendar management, copying, ordering supplies, and run errands
• Prepare correspondence; memoranda; reports; presentations or other assigned documentation in specified software package.
• Administer programs, projects, or business processes, and maintain spreadsheets or databases to monitor and manage general business information.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Develop and produce reports as assigned.
• Plan and review customer event itinerary
• Coordinate and execute Senior Executive’s visit to Japan in collaboration with Division President’s Executive Assistant
• Cross-functional administrative tasks such as ordering/making payment for corporate mobile phone, supporting logistics of Company-wide events, other payments and vendor management
• May cover day-to-day Division President’s operations in his Executive Assistant’s absence

All About You
• College degree preferred
• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships across all levels of the organization
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Proactive, flexible, and capable of working independently with a high level of professionalism and discretion
• Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word
• Native-level Japanese and business-level English communication skills

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.