Executive Assistant - Japan

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.

SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.

About the role

We're hiring an Executive Assistant to support our Japan President. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving go-to market organization. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows.

What you'll do:

Calendar & Meeting Management

• Own complex scheduling across multiple senior leaders and stakeholders

• Prioritize ruthlessly to ensure time aligns with business impact

• Push back when needed to protect focus and optimize leadership bandwidth

Travel & Expenses

• Coordinate domestic and international travel logistics

• Manage expenses through Ramp with accuracy and timeliness

Business Writing

• Draft, edit, and refine internal communications, presentations, and leadership updates

• Help leaders articulate strategy, summarize meetings, and drive follow-ups

• Bring structure and clarity to ambiguous inputs and fast-moving discussions

GTM Operating Rhythm Support

• Help keep key meetings, planning cycles, and cross-functional touchpoints on track

• Partner closely with Recruiting to ensure interview days run smoothly and efficiently

• Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination

• Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences

You could be a fit if:

Core Experience

• 6+ years of experience in an Executive Assistant or similar role

• Experience supporting senior leaders in a fast-paced, tech-forward environment

Skills & Traits

• Exceptional business writing skills

• Strong judgment and prioritization: knows what matters and acts accordingly

• Assertive and confident; willing to push back to improve outcomes

• Highly organized with strong attention to detail

• Fluency in both Japanese and English languages

Working Style

• Slack-native and comfortable operating in fast, async environments

• AI-forward: uses modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work

• Growth mindset with a willingness to continuously improve systems and processes

Nice to Have

• Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams