Senior Administrative Assistant

Work Schedule

Environmental Conditions

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

We are seeking a highly skilled and adaptable Executive Assistant to support . This role requires a proactive, resourceful individual capable of managing complex calendars, coordinating international and domestic travel, and planning strategic meetings and events. The ideal candidate will thrive in a dynamic environment and possess the organizational agility to navigate a steep learning curve—quickly grasping our business structure and leadership styles.

LOCATION: On-site Morrisville, NC. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

DESCRIPTION:

We are seeking a highly organized and proactive Senior Administrative Assistant to provide calendar and meeting coordination support to multiple Senior Directors within Corporate Accounts. The role is focused on managing calendars, scheduling meetings, coordinating meeting logistics, and helping leaders maintain an effective daily operating cadence. The position will support multiple leaders and requires strong organization, communication, attention to detail, and discretion in a fast-paced, global, matrixed environment.

The ideal candidate is detail-oriented, dependable, and skilled at managing competing scheduling priorities while providing responsive administrative support to senior leaders.

KEY RESPONSIBILITIES:

Calendar & Meeting Coordination

• Manage calendars and scheduling for multiple Senior Directors, including prioritizing meeting requests, resolving conflicts, and coordinating across multiple time zones.
• Schedule and coordinate internal and external meetings, including meeting logistics, agendas, and follow-up scheduling.
• Coordinate recurring leadership meetings and maintain an effective meeting cadence.

Administrative Support

• Provide day-to-day administrative support related to scheduling, meeting coordination, and routine administrative activities.
• Prepare routine correspondence, meeting materials, and information needed for scheduled meetings with accuracy and attention to detail.
• Maintain organized files and records and handle confidential information with appropriate discretion.

Communication & Stakeholder Coordination

• Serve as a point of contact for meeting coordination, communicating with internal and external stakeholders as appropriate.
• Partner across functions to facilitate timely information flow, scheduling, and meeting coordination.
• Exercise sound judgment and discretion when handling confidential and sensitive information.

Organization & Problem Solving

• Manage multiple priorities and changing schedules while maintaining accuracy, responsiveness, and attention to detail.
• Use independent judgment within established guidelines to resolve scheduling conflicts and recommend practical solutions.
• Identify opportunities to improve scheduling and administrative processes and enhance efficiency.

REQUIREMENTS:

• High school diploma required. Associate's degree in Secretarial Science, Business, or related field preferred.
• 4+ years of administrative assistant, executive administrative assistant, or site administrator experience in a professional office environment.
• 3+ years supporting Directors, senior leaders, or functional heads.
• Experience in a large, global matrix organization strongly preferred.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Strong organizational and time management skills with the ability to manage multiple competing priorities simultaneously.
• Excellent written and verbal communication skills with strong attention to detail and proofreading accuracy.
• High level of discretion when handling sensitive or confidential information.
• Ability to manage multiple priorities and changing schedules in a fast-paced, matrixed environment.
• Creative problem-solving skills with an ability to resolve scheduling issues and identify practical solutions.
• Ability to work autonomously while keeping leaders informed and maintaining reliable follow-through.
• Flexible and adaptable, with the ability to respond effectively to last-minute scheduling changes while maintaining a positive, service-oriented approach.

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation. 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.