Senior Executive Assistant (Investment Bank)

Join Our Team

 

We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.

 

The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong relationships across a broad range of stakeholders.

 

Key Responsibilities

• Provide dedicated support to Managing Directors and Directors, while partnering closely with broader business teams and providing support across the department as required.
• Manage complex and ever-changing calendars, ensuring priorities are aligned and time is optimized effectively.
• Coordinate executive meetings, leadership forums, conferences, client engagements, and conference calls across multiple time zones.
• Prepare meeting materials, presentations, agendas, and correspondence to support business priorities and decision-making.
• Create and format high-quality presentations, spreadsheets, reports, and other business documents.
• Arrange domestic and international travel, including detailed itineraries and travel schedules.
• Manage expense reporting and reimbursement processes accurately and in a timely manner.
• Coordinate vendor payments, invoice processing, and office-related procurement activities.
• Support special projects, business initiatives, and ad hoc reporting requirements.
• Build strong relationships across internal and external stakeholders, acting as a key point of contact for the executive.
• Collaborate closely with fellow Executive Assistants and business partners to ensure seamless team support and coverage.
• Demonstrate flexibility, teamwork, and a willingness to contribute to broader department priorities and initiatives.
• Provide guidance and support to other administrative professionals when needed.
• Maintain the highest standards of professionalism, confidentiality, discretion, and integrity in handling sensitive information.

 

What We're Looking For

• Significant experience within an Investment Bank / Corporate Advisory firm, supporting senior executives.

• A highly collaborative team player with a positive attitude and a willingness to contribute beyond their immediate responsibilities.

• Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
• Strong stakeholder management skills with the ability to work effectively across all levels of an organization.

• Proven ability to build trusted relationships and work effectively within diverse, high-performing teams.

• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Excellent written and verbal communication skills.
• Demonstrated ability to quickly learn and adapt to new technologies and systems.
• Strong problem-solving skills, sound judgment, and a proactive approach to identifying solutions.
• Highly professional, resilient, and capable of working independently in a dynamic environment.
• Strong sense of ownership, accountability, and commitment to delivering exceptional client and stakeholder service.

 

Why Join Us?

• Partner directly with senior leadership and gain exposure to strategic business priorities.
• Be part of a collaborative, high-performing, and inclusive culture.
• Work in a role where your organization, judgment, and ability to anticipate needs have a meaningful impact.
• Enjoy opportunities for professional development and career growth within a global organization

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

 

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View Citi’s EEO Policy Statement and the Know Your Rights poster.