Role at a glance
- Job function
-
Human Resources & People Operations Office Administration & Executive Support
- Salary
- Not Disclosed
- Location
- Ferentino, Italy
- Work arrangement
- Hybrid
- Employment
- Full-time
- Education
- Bachelor's Degree required in Business Administration, Communications or related field
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Role Summary
The Administrative Services Specialist provides administrative support to site operations, leadership teams, and key departments at Thermo Fisher Scientific. The role supports organized workflows and smooth day-to-day operations through cross-functional coordination, documentation management, and process improvements.
What You'll Do
- Provide comprehensive administrative support to site operations, leadership teams, and key departments.
- Manage documentation and maintain organized administrative processes.
- Coordinate meetings, travel arrangements, and events.
- Collaborate across functions to streamline workflows and support day-to-day operations.
- Identify and implement process improvements.
Generated from the employer's posting. Verify important details before applying.
View full postingQualifications
Bachelor's degree in Business Administration, Communications, or a related field; advanced proficiency in Microsoft Office Suite; strong written and verbal communication skills; organizational and attention-to-detail abilities; experience maintaining confidential records and handling sensitive information; ability to manage multiple priorities; proactive problem-solving skills; experience coordinating meetings, travel arrangements, and events; knowledge of office management systems and procedures; ability to collaborate across functions and levels.
Required
- Bachelor's Degree required in Business Administration, Communications or related field
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Strong written and verbal communication skills
- Exceptional organizational abilities and attention to detail
- Experience maintaining confidential records and handling sensitive information
- Ability to manage multiple priorities effectively
- Proactive problem-solving skills and ability to work independently
- Experience coordinating meetings, travel arrangements, and events
Preferred
- Experience supporting leadership teams preferred
- Familiarity with enterprise software systems (e.g. SAP, Workday) beneficial
- Knowledge of regulatory requirements (GMP, ISO) beneficial
Original job description
Content provided by the employer
Original job description
Content provided by the employer
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
DESCRIPTION:
As an Administrative Services Specialist at Thermo Fisher Scientific, you will provide comprehensive administrative support to site operations, leadership teams, and key departments through organized and efficient processes. Working collaboratively across functions, you will help streamline workflows, manage documentation, coordinate meetings and events, and ensure smooth day-to-day operations. This role requires excellent attention to detail, strong communication abilities, and a proactive approach to identifying and implementing process improvements.
REQUIREMENTS:
• Bachelor's Degree required in Business Administration, Communications or related field
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Exceptional organizational abilities and attention to detail
• Experience maintaining confidential records and handling sensitive information
• Ability to manage multiple priorities effectively
• Proactive problem-solving skills and ability to work independently
• Experience coordinating meetings, travel arrangements, and events
• Knowledge of office management systems and procedures
• Strong interpersonal skills and professional demeanor
• Experience supporting leadership teams preferred
• Familiarity with enterprise software systems (e.g. SAP, Workday) beneficial
• Knowledge of regulatory requirements (GMP, ISO) beneficial
• Ability to collaborate effectively across functions and levels
• Flexibility with work schedule as needed
About the company
Thermo Fisher Scientific
Large Enterprise
Thermo Fisher Scientific is a global leader in serving science, providing a wide range of analytical instruments, reagents, and software solutions for healthcare, pharmaceuticals, and life sciences research. With a commitment to innovation and quality, the company enables customers to make significant advancements in scientific discovery and healthcare diagnostics. Thermo Fisher operates in more than 50 countries and employs over 80,000 people, fostering a collaborative environment aimed at enhancing global health and safety. Through its broad portfolio of brands and technologies, the company plays a vital role in accelerating life-changing research and improving patient outcomes worldwide.